After Executive Session
The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, October 20, 2025, called to order by Mayor Brian Marsh at 6:00 P.M.
PRESENT:
Brian Marsh, Mayor
Molly Harbour, Trustee
Nicholas Kalogridis, Trustee
Timothy Lane, Trustee
Lisa Neuman, Trustee
Donald Handerhan, Village Clerk
Mary Jane Vredenburg, Village Treasurer
Stephen Rehfuss, Village Attorney – Virtual
David Ognan, Fire Chief
Also attending: Bill Garvey, Mark Carnegie, Jason Carnegie, Steve Boulet, and Diane MacFarland
Virtual attendance: Mike & Susan MacKay, Kathy Mosca, Peg Holland, Reuben Hull From LaBella, Ryan Carrol From LaBella, Catherine Sheridan, Ron Jewett, Beth & Paul Harbour
The Mayor led the Pledge of Allegiance and stated that this meeting is recorded.
Resolution Number: 260054
Trustee Neuman made a motion to accept the, October 6, 2025, Village Board Meeting Minutes, seconded by Trustee Harbour.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260055
Trustee Neuman made a motion to approve payment for the following, seconded by Trustee Harbour.
WARRANT #10:
GENERAL totaling $ 108,600.87
WATER totaling $ 28,702.23
SEWER totaling $ 0.00
TOTALS $ 137,303.10
PAYROLL #10: totaling $106,258.70
(10/03/25 – 1016/25)
Capital Projects:
South End Water Sewer Improvements $93,218.75
Creighton Manning $ 397.15
totaling $93,612.90
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260056
The Treasurer would like to transfer $1,700.00 from A76200447 transportation to A76200404 Miscellaneous. These charges were paid for but out of the wrong expenditure line.
Trustee Neuman made a motion to approve the $1,700.00 transfer from A76200447 transportation to A76200404 Miscellaneous, seconded by Trustee Lane.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
The Clerk advised the Board that Trustee Neuman has completed her Record of Activities. The Record of Activities will need approval by the Board to be posted for thirty days. Discussion followed.
Resolution Number: 260057
After a discussion Trustee Harbour made a motion to approve the Record of Activities for Trustee Neuman will be posted for thirty days, second by Trustee Kalogridis.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting Abstained
Mayor Marsh voting AYE
Resolution Number: 260058
The Clerk advised the Board has reviewed the following policies regarding After Hours Drop Box and Credit Card Policy.
Trustee Neuman made a motion to approve the following policies regarding After Hours Drop Box and Credit Card Policy, seconded by Trustee Harbour.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Mayor Marsh led a discussion regarding the Town of Colonie’s contribution to the Menand Road Sewer connection. Village Operation and Maintenance Fee: The Town will pay to Village for its 2026 share of the operation and maintenance cost of the joint-use sewerage system an annual service charge, payable on March 1, 2026, of $33.49 per each family unit and a rate of $33.49 per 400 gallons per day or less of sewage discharged for other users, less the same service charge for each such unit of sewage from Village properties and users connected to District Trunk Sewer upstream of the Colonie Meter. After a discussion, the Board decided to table until November 3, 2025, meeting.
The Clerk asked the Board to form an Employee Handbook Review Committee. Discussion followed. After a discussion Trustees Lane and Neuman will be part of the committee.
Ryan Carroll from LaBella gave the following presentation for the ADA improvements to 250 Broadway.
Discussion followed.
Mayor’s Report:
1. Gave update on Section 160 Traffic Code.
2. Capital Roots will be working with Village for new trees after South End Water Sewer Project is complete.
3. The Roof over stairwell at the Firehouse needs to be replaced. The Village has received the following quotes for the Roof Replacement:
a. Skyway $17,400.00
b. Star Roofing $24,300.00
The roof replacement will be paid for with NYSEDA Grant. Discussion followed.
Resolution Number: 260059
Trustee Lane made a motion to approve the roof replacement over stairwell at the Firehouse by Skyway Roofing at a cost of $17,400.00 and to have Mayor Marsh sign the contract, seconded by Trustee Neuman.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
4. Had Meeting with BST regarding the 23-24 audit.
5. November Menands Monthly will be on the website.
6. All paperwork regarding the EV Charge grant has been submitted.
7. DPW repaired a valve to increase the flow to Elmwood Road.
8. Held meeting with our Health Insurance Broker regarding health insurance for 2026.
9. Mayor present a concept of the Providence Senior house project at 96 Menands Road.
10. Creighton Manning gave a proposal of $15,000 to complete a speed study to reduce Village speed limit to 25 MPH. Discussion followed.
Resolution Number: 260060
Trustee Neuman made a motion to approve Creighton Manning to complete a speed study for the purpose of reducing the Village speed limit to 25 MPH at a cost of $15,000.00, seconded by Trustee Kalogridis.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
11. DPW measured the width of various streets within the Village.
12. There will an open house regarding reimaging I787 at the Capital Center.
13. Trunk or Treat was a success.
14. Creighton Manning escrow needs to be replenished.
Resolution Number: 260061
Trustee Lane made a motion to approve the replenishment of $5,000.00 to Creighton Manning’s escrow account, seconded by Trustee Harbour.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Trustee’s Report:
Neuman:
1. The Menands Library will be holding Adult Crafts on Wednesday November 12, 2025, from 4 PM- 6 PM.
Kalogridis:
1. The Davis Pines property the dumpster is not enclosed, and they have not installed the stop sign.
Lane:
1. There are signs in Irving Place that need to be replaced.
2. The storm drain of Cornell needs to be cleaned out.
Harbour:
1. CYO Basketball is starting shortly.
2. Red Ribbon week will be October 27-31at the School.
Clerk’s Report:
1. The Historian is moving from basement of Village Office to the old Judges Office at 250 Broadway.
2. Jason Lyon started today as a laborer for the DPW.
General Comments:
Resident Bill Garvey:
1. Speed Limit sign of 344 Broadway fell off.
2. Keys were left in the door of Apartment 4 of Building 7.
3. A grey jeep was parked in front of fire hydrant on Louis Ave.
4. Gave 2 boxes of cracker to park program.
5. 2 Kids at play sign on Glenwood should be replaced.
6. Found car keys on a roof of a car at the Park. Returned to the owner.
7. NST DOT replaced new highway markers on Market Road.
8. Swept up in front of the Police Station.
9. Donated a dustpan to the Village.
10. Observed 2 problems on MacDonald Ext.:
a. A fire hydrant is covered with weeds.
b. The Street sign is cracked.
11. The soap dispenser is broken in the men’s room at the park.
12. On August 20, 2025, was able to do my clean up due to weather.
13. Would like to see the Community Night at the Farmers Market Pavilion next year.
14. Observed toilet paper dispenser broken and 3 pieces of stone on the retaining wall broken.
15. The red light at Wards and Broadway was broken.
Resident Diane MacFarland disagrees with Bill Garvey regarding moving the Community Night to the Menands Market.
Resident Mark Carnegie advised the Board that DPW has been trimming trees that are impeding Village sidewalks.
Resident Paul Harbour:
1. Does not believe that the pothole repairs on Brookside will hold up during the winter.
2. Asked if the Firehouse roof was under warranty.
3. Broadway is need of repaving.
At 7:31P.M. Trustee Lane made a motion to enter Executive Session to discuss a Personnel Issue, seconded by Trustee Harbour.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
The regular meeting reconvened at 7:52 P.M.
Resolution Number: 260061
After Executive Session Trustee Harbour made a motion to approve to increase the salary of the Treasurer by $10,000.00, $5000.00 will be allocated from the Water Fund and $5,000.00 will allocated from the Sewer Fund and to approve the transfer from contingency account, seconded by Trustee Neuman.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Trustee Harbour made a motion to adjourn, seconded by Trustee Neuman.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
The meeting duly adjourned at 7:55 P. M.
I, Donald Handerhan, Village Clerk for the Village of Menands, Do Hereby Certify that the foregoing is a true and correct report of all motions and resolutions and or enacted, and all other procedures had and taken by the Village of Menands Board of Trustees at the regular meeting held on, October 20, 2025.
_____________________
Donald Handerhan
Village Clerk