The Annual Organizational Meeting and semi-monthly meeting of the Board of Trustees of the Village of Menands, was held on the 2nd day of July 2018 in the Municipal Building located at 250 Broadway, Menands, New York, Mayor Megan Grenier called the meeting to order at 6:00 P.M.
PRESENT:
Megan Grenier, Mayor
Steve Boulet, Trustee
Diane Foley, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk
Stephen Rehfuss, Village Attorney
Paul Reuss, Exec Asst to Mayor
ABSENT:
Seth H. Harris, Trustee
Also attending: Bill Garvey, Brian Marsh, John Stangle, Kirk Montayne, Frank Lacosse and Timothy Hajec.
The Mayor led the Pledge of Allegiance.
The Mayor reappointed Trustee Nicoll as Deputy Mayor to act as such in her place and stead during her absence or inability to act and is vested with all the powers and may perform all the duties of the Mayor, pursuant to Section 4-400 of the Village Law.
Mayor Grenier reappointed Stephen J. Rehfuss, Esquire as Village Attorney for the ensuing official year. In his absence, someone from The Rehfuss Law Firm shall act on his behalf.
Trustee Nicoll offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Grenier of Stephen J. Rehfuss, Esquire as Village Attorney for the ensuing official year be, and hereby is approved; and be it further
RESOLVED, that the legal services and proceedings for the issuance of bonds, abstracts of title and any litigated matters shall be considered extra services, compensation for which shall be determined and audited by the Board of Trustees.
The resolution was duly seconded by Trustee Foley.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier reappointed Paul Reuss as the Appeals Officer for Freedom of Information requests.
Trustee Boulet offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Grenier of Paul Reuss as the Appeals Officer for Freedom of Information request for the ensuing official year be, and hereby is approved.
The resolution was duly seconded by Trustee Nicoll.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier reappointed Robert Becher as Associate Village Justice for the ensuing official year.
Trustee Foley offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Grenier of Robert Becher as Associate Village Justice for the ensuing official year be, and hereby is approved.
The resolution was duly seconded by Trustee Boulet.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier reappointed Michael Steurer as alternate to the Zoning Board of Appeals for a one-year term ending the 1st day of July 2019.
Trustee Nicoll offered the following resolution and moved its adoption:
WHEREAS, the Zoning Board of Appeals of this Village was established by Local Law No. 1 of 1976, and
WHEREAS, this Board has approved the appointment of the several members thereof, and
NOW THREEFORE, be it
RESOLVED, that the reappointment by Mayor Grenier of Michael Steurer as alternate to the Zoning Board of Appeals of the Village of Menands be, and it hereby is, approved for the term ending July 1st, 2019, and be further
RESOLVED, that the Village Clerk be, and he hereby is, directed to notify the aforesaid citizen of his appointment.
The resolution was duly seconded by Trustee Boulet.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier reappointed John Bassett as Chairman of the Zoning Board of Appeals for the ensuing official year.
Trustee Nicoll offered the following resolution and moved its adoption:
WHEREAS, the Zoning Board of Appeals of this Village was established by Local Law No. 1 of 1976, and
WHEREAS, this Board has approved the appointment of the several members thereof, and
NOW THEREFORE, be it
RESOLVED, that the reappointment by Mayor Grenier of John Bassett as Chairman of the Zoning Board of Appeals of the Village of Menands be, and it hereby is, approved for a term ending July 1st, 2019 and be it further
RESOLVED, that Donald Handerhan the Village Clerk be, and he hereby is, directed to notify the aforesaid citizen of his appointment.
The resolution was duly seconded by Trustee Boulet.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier reappointed Kevin Franklin as Historian of the Village of Menands for the ensuing official year.
Trustee Nicoll offered the following resolution and moved it adoption:
RESOLVED, that the reappointment by Mayor Grenier of Kevin Franklin as Historian of the Village of Menands for the ensuing official year be, and hereby is approved.
The resolution was duly seconded by Trustee Foley.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier reappointed Donald Handerhan as Registrar and Doreen M. Gadani as Deputy Registrar of Vital Statistics for the Village of Menands.
Trustee Boulet offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Grenier of Donald Handerhan as Registrar and Doreen M. Gadani as Deputy Registrar of Vital Statistics for the Village of Menands be, and hereby is approved.
The resolution was duly seconded by Trustee Nicoll.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Foley offered the following resolution and moved its adoption:
WHEREAS, there is to be held during the coming official year
a) New York State Conference of Mayors Annual Meeting and Training School;
b) New York State Conference of Mayors Fall Training School for Fiscal Officers and Municipal Clerks;
c) New York State Government Finance Officers Association Conference;
d) PERMA (Workers’ Compensation) Conferences;
e) New York Conference of Mayors Public Works Training School;
f) American Water Works Association Conference (NYS Chapter);
g) SAMPO (NYS Association of Municipal Purchasing Officials) School;
h) And other conferences pertaining to the Chief of Police, Fire Chiefs, Building and Fire Inspectors; and
WHEREAS, it is determined by the Board of Trustees that attendance by certain municipal officials
and employees at one or more of these meetings, conferences or schools benefits the municipality,
and that the expenses thereof shall be a Village charge;
NOW THEREFORE, be it
RESOLVED, that the following officers and employees are hereby authorized to attend one or more
of the above-mentioned conferences or schools; Mayor, Trustees, Executive Assistant to the Mayor,
Village Attorney, Village Clerk, Village Treasurer, Chief of Police, Foreman of Department of Public Works and Department of Public Works Employees as directed, Building and Fire Inspectors and Fire Chiefs, and be it further
RESOLVED, that this resolution shall take effect immediately.
The resolution was duly seconded by Trustee Boulet.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Boulet offered the following resolution and moved its adoption:
RESOLVED, that Key Bank, N.A. of Albany NY; be and hereby is, designated as the official depositor of the
several funds of the Village of Menands for the ensuring official year; and be it further
RESOLVED, that the monies to be deposited in the fund known as the General Operating Fund of the
Village of Menands be deposited in Key Bank, N.A. of Albany, NY; and be it further
RESOLVED, that the monies to be deposited in the fund known as the General Fund Reserves of the
Village of Menands be deposited in Key Bank, N.A. of Albany, NY; and be it further
RESOLVED, that the monies to be deposited in the fund known as the Water Fund Reserve of the Village
of Menands be deposited in Key Bank, N.A. of Albany, NY; and be it further
RESOLVED, that the monies to be deposited in the fund known as the Sewer Fund Reserves of the Village of Menands be deposited in Key Bank, N.A. of Albany, NY; and be it further
RESOLVED, that the monies to be deposited in the fund known as the Equipment Reserves of the Village of Menands be deposited in Key Bank, N.A. of Albany, NY; and be it further
RESOLVED, that the monies to be deposited in the fund known as the Fire Equipment Reserves of the Village of Menands be deposited in Key Bank, N.A. of Albany, NY; and be it further
RESOLVED, that the monies to be deposited in the fund known as the Park Improvement Funds of the Village of Menands be deposited in Key Bank, N.A. of Albany, NY; and be further
RESOLVED, that the monies to be deposited in the fund known as the Developer Escrow Account of the Village of Menands be deposited in Key Bank, N.A. of Albany, NY; and be further
RESOLVED, that the monies to be deposited in the fund know as the Vehicle Reserves of the Village of
Menands be deposited in Key Bank, N.A. of Albany, NY; and be it further
RESOLVED, that the monies to be deposited in the fund known as the Payroll – Trust and Agency Account of the Village of Menands be deposited in Key Bank, N.A. of Albany, NY; and be it further
RESOLVED, that all checks and/or orders of withdrawal from the said depository on the aforesaid funds, with the exception of the Payroll – Trust and Agency Account, shall be signed by the Village Treasurer and either the Mayor or Deputy Mayor or, in the absence of Mayor or Deputy Mayor, by the Trustee designated by the Mayor.
The resolution was duly seconded by Trustee Foley.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Nicoll offered the following resolution and moved its adoption:
WHEREAS, the Board may authorize reimbursement of automobile expenses to officers and employees of the Village who use their personal automobiles while performing their official duties on behalf of the Village;
NOW THEREFORE, be it
RESOLVED, that such reimbursement hereafter be made at the rate set forth by the IRS of 54.5 cents per mile to such personnel when they incur such expense, unless otherwise negotiated in a collective bargaining agreement, and be it further
RESOLVED, that when properly authorized, the same be paid upon audit by the Board of Trustees.
The resolution was seconded by Trustee Foley.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Boulet offered the following resolution and moved its adoption:
RESOLVED, that the next Annual Organizational Meeting be held on July 1st, 2019 at 6:00 P.M. in the Municipal Building at 250 Broadway, Menands, NY.
The resolution was duly seconded by Trustee Nicoll.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Foley offered the following resolution and moved its adoption to designate the Clerk as the Village Public Information Officer and the Mayor or, in her absence the Deputy Mayor, as the Appeals Officer.
The resolution was duly seconded by Trustee Nicoll.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Trustee Boulet offered the following resolution and moved its adoption:
RESOLVED, by the Board of Trustees of the Village of Menands that Records Retention and Disposition Schedule MU-1, issued pursuant to Article 57-A of the Arts & Cultural Affairs Law, and continuing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein.
FURTHER RESOLVED, that in accordance with Article 57-A:
a. only those records will be disposed of that are described in Records Retention and Disposition
Schedule MU-1 after they have met the minimum periods described therein.
b. only those records will be disposed of that do not have sufficient administrative, fiscal, legal or
historical value of merit retention beyond established legal minimum periods.
The resolution was duly seconded by Trustee Foley.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier requested that the Board assign their liaison duties to the following:
Trustee Boulet boulets@menands3.nsddev.com
HISTORIAN Kevin Franklin
DPW Mike Hagmann
Trustee Foley foleyd@menands3.nsddev.com
FIRE DEPT. Chief Michael Steurer
FIRE CO. President Mike Mackay
SENIORS Diane Leonard
Trustee Harris harriss@menands3.nsddev.com
POLICE Chief Michael O’Brien
ECO DEV Paul Reuss
Trustee Nicoll nicolla@menands3.nsddev.com
COURTS Justice Chris Flint
PARKS/BEAU Dianne MacFarland
Mayor Grenier grenierm@menands3.nsddev.com
BLDG DEPT & Lyle Darmetko
CODE ENF
YOUTH Brianna Coughlin
The Mayor also stated that the following have agreed to continue in the follow capacities:
Mayor Grenier & Trustee Nicoll – Economic Development Committee
Brianna Coughlin – Part Time Youth Program
Paul Reuss – Economic Development & MS-4
Lyle Darmetko – Part Time Code Enforcement
Dianne MacFarland – Part Time Gardner
The Mayor asked the Trustees to coordinate the 94th Annual Picnic. The date is Wednesday, August 15th, 2018 (rain date Thursday, August 16th, 2018).
Trustee Nicoll made a motion to accept the minutes of the June 18th, 2018 Board Meeting, seconded by Trustee Foley.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
A motion was made by Trustee Boulet to approve payment for the following, seconded by Trustee Nicoll:
WARRANT # 3:
GENERAL totaling $ 69,039.44
WATER totaling $ 5,968.90
SEWER totaling $ 3,060.84
TOTALS $ 78,069.18
PARK IMPROVEMENT FUND: $ 40.50
PAYROLL # 2: totaling $105,140.41
(06/08/18 – 06/21/18)
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Mayor Grenier asked if there was anything for open forum. There was no reply.
The Capital District Regional Market wanted to paint carrots on road leading in to the Menands Market.
A discussion followed. The Board agreed that at this time the Market may want to look into other signage for example different vegetables along the roadway.
The Clerk advised the Board that one of the rooftop A/C units at the firehouse is broken. Dwight Plumbing and Heating, Inc. gave a quote of $1,975.00. Trustee Nicoll made a motion to approve the $1,975.00 from Dwight Plumbing & Heating, Inc. to do emergency repairs the rooftop A/C unit at the firehouse, seconded by Trustee Foley.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Clerk advised the Board that Braking Aids Ride request permission to ride on the Menands section of the bike path. Trustee Nicoll authorized the Clerk to sign Braking Aids Ride form, seconded by Trustee Boulet.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
At 6:25 P.M. Trustee Nicoll made a motion to enter into Executive Session to discuss a personnel matter, seconded by Trustee Boulet.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The regular meeting reconvened at 6:51 P.M.
Mayor Grenier appointed Timothy J. Hajec as a full time Menands Police Officer.
Trustee Nicoll offered the following resolution and moved its adoption.
Resolved, that the appointment by Mayor Grenier of Timothy J. Hajec as full time Menands Police Officer be, and hereby is approved.
The resolution was duly seconded by Trustee Boulet.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Clerk advised the Board that on Wednesday, July 11th, at 5:00 P.M. Mayor Grenier is being honored by the Rotary as citizen of the year. The Rotary is asking all Board Members to attend.
A motion was made by Trustee Foley to adjourn, seconded by Trustee Boulet.
ADOPTED:
Trustee Boulet voting AYE
Trustee Foley voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The meeting was duly adjourned at 7:00 P.M.
________________
Donald Handerhan
Village Clerk