At 6:00 PM on Monday, May 16, 2022, Mayor Meg Grenier read the following statement: this is the Village of Menands Board of Trustees, semi-monthly meeting. I am Mayor Meg Grenier and as it is 6:00 o’clock, I will call this meeting to order. For anyone outside the village staff who is attending this video conference, I would ask if you would please identify yourselves, Renee Lequire, Bill Nevins, Michael & Susan Mackay, Steve Boulet, Jason Matt, and Doug. The mayor asked them to mute their microphones.
Mayor Grenier then did a roll call of Village staff: Deputy Mayor Seth Harris, present, Trustee Foley, present, Trustee Brian Marsh, present, Trustee Timothy Lane, present, Clerk Don Handerhan, present, Treasurer Bill Smith, Deputy Clerk / Treasurer Nicole Ognan, Village Attorney Steve Rehfuss, present, Chief St. Gelais, present, Intern Isabel Smrstik, present. On behalf of the Village Board, I would ask all residents that we please keep our First Responders, all essential workers, and those affected by this pandemic in our thoughts and prayers.
Governor Kathy Hochul signed legislation (S.50001/A.40001) extending virtual access to public meetings under New York State’s Open Meetings Law, which allows New Yorkers to virtually participate in local government meetings during the COVID-19 pandemic until June 8, 2022. The legislation which was initially implemented by Executive Order during last year’s State of Emergency allows state and local government meetings that are normally held in person to be held remotely instead, as long as the public has the ability to view or listen to the meeting and as long as the meeting is recorded and later transcribed. This statutory change will reduce the need for the congregation at public meetings while the Delta variant is prevalent while ensuring the public business can continue.
Resolution Number 20076:
A motion was made by Trustee Harris to accept the minutes for May 2, 2022, Board Meeting, seconded by Trustee Marsh.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
Resolution Number 20077:
A motion was made by Trustee Marsh to approve payments for the following, seconded by Trustee Lane.
WARRANT # 23;
GENERAL totaling $45,314.12
WATER totaling $15,916.21
SEWER totaling $ 3,287.50
TOTALS $64,517.83
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
Resolution Number 20078:
A motion was made by Trustee Marsh, seconded by Trustee Lane, to accept the following resolution:
RESOLVED, that the Treasurer be, and hereby is, authorized to make the following Budget Transfers
Account Account
From Acct: A.1110.0404 To Acct: A.1110.0110
Description Miscellaneous Court – Court Officer
Amount: $1,338.00 $714.00
From Acct: ” To Acct: A.1110.0152
Description ” Court – P.T – O/T Court Clerks
Amount: ” $624.00
From Acct: A.1210.0120 To Acct: A.1210.0400
Description Executive Asst Contractual
Amount: $3,252.00 $1,891.00
From Acct: ” To Acct: A.1420.0400
Description ” Contractual Exp Law
Amount: ” $1,361.00
From Acct: A.1990.0400 To Acct: A.1325.0201
Description Contingent Acct Clerk – Computer & Software
Amount: $4,225.00 $195.00
From Acct: ” A.1325.0404
Description ” Clerk – Miscellaneous
Amount: ” $860.00
From Acct: ” To Acct: A.1325.0413
Description ” Contracted Services
Amount: ” $3,170.00
From Acct: A.3120.0104 To Acct: A.3120.0105
Description Police – Part-Time Patrolmen Police – O/T
Amount: $5,595.00 $3,900.00
From Acct: ” To Acct: A.3120.0153
Description ” Police – Telecommunicator O/T
Amount: ” $1,275.00
From Acct: ” A.3120.0208
Description ” Police – Misc Equip
Amount: ” $260.00
From Acct: ” A.3120.0419
Description ” Police – Vehicle Mtce
Amount: ” $160.00
From Acct: A.5110.0419 A.5110.0401
Description Street – Vehicle Mtce Street – Supplies
Amount: $5,255.00 $100.00
From Acct: ” A.5110.0430
Description ” Street – O/S Contractors
Amount: ” $5,155.00
From Acct: A.6989.0400 A.6989.0100
Description Economic Opportunity Econ Dev – Personal Svcs
Amount: $400.00 $400.00
From Acct: A.8010.0451 A.8010.0100
Description Zoning – Legal Notices Zoning – Personal Svces
Amount: $190.00 $190.00
From Acct: A.8160.0445 A.8160.0419
Description Refuse – Landfill Chgs Refuse – Gas & Oil
Amount: $12,700.00 $1,200.00
From Acct: ” A.8510.0400
Description ” Beautification – Contractual
Amount: ” $500.00
From Acct: ” A.9060.0807
Description ” Hospital & Medical Ins
Amount: ” $11,000.00
WATER FUND
From Acct: F.1990.0400 To Acct: F.8310.0453
Description Contingent Acct Engineering
Amount: $6,500.00 $6,500.00
SEWER FUND
From Acct: G.1990.0400 To Acct: G.8130.0400
Description Contingent Acct County Sewer Assessment
Amount: $5,115.00 $5,115.00
Deputy Clerk/Treasurer Nicole Ognan led a discussion regarding upgrading all of the village residential water meters, installed prior to 2019, by entering a professional service agreement with Ti-SALES, since the software, systems, installation, endpoints, and financing are inextricably integrated. Per the Village’s procurement policy.
345 Miron Drive Southlake Texas 76092 (800) 883-1199
Tuesday, April 26, 2022
Nicole Ognan
Village of Menands
Via Email ognann@menands3.nsddev.com
Dear Nicole,
Thank you for the opportunity to present proposed financing for The Village of Menands. I understand the Village is considering the acquisition of Automated Meter System from Ti-Sales and is interested in utilizing Tax Exempt financing. I am submitting for you and your Village Council’s review the following proposed financing structures.
LESSOR: Government Capital Corporation.
LESSEE: The Village of Menands, NY
FINANCING STRUCTURE: Tax Exempt Municipal Lease/Purchase
PROPOSED PROJECT AMOUNT: $ 500,000.00
PAYMENT TERM: 10 Annual Pmts 12 Annual Pmts
INTEREST RATE: 3.695% 3.895%
PAYMENT AMOUNT: $ 60,713.06 $ 52,952.01
First Payment will be due 1 year in Arrears with subsequent payments due annually thereafter.
The above proposal is an expression of interest, subject to audit analysis and mutually acceptable documentation and is not a binding commitment. The terms outlined herein are subject to change and rates are valid for thirty (30) days from the date of this proposal. If funding does not occur within this time period, rates and terms may be indexed to current market at that time.
Our finance programs are extremely flexible, and our goal is total customer satisfaction. If you have any questions or wish to consider other payment terms, frequencies, or conditions, please contact me toll free at (800) 883-1199 x1016.
With Best Regards,
Kevin D. Lerner
Vice President, Public Finance
Resolution Number 20079:
After the discussion Trustee, Marsh made a motion to approve entering into a professional service agreement with Ti-SALES since the software, systems, installation, endpoints, and financing are inextricably integrated. Per our procurement policy and to authorize Mayor Grenier to sign a Professional Service Agreement with Ti-SALES to oversee the project, seconded by Trustee Harris.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
The Clerk led a discussion regarding the purchase of a Folding / Inserting Machine.
Monday, May 9, 2022
Bids Folding / Inserting Machine
COMPANY BID PRICE ANNUAL MAINT. TOTAL COST
Repeat Business $3679.00 $656.64 $4,335.64
Metroland Business $3412.50 $850.00 $4,262.50
Eastern Business $5276.00 $695.00 $5,971.00
Pitney Bowes $4116.00 $387.00 $4,513.00
Resolution Number 20080:
After the discussion Trustee Lane made a motion to approve the purchase of the Folding / Inserting Machine from Metroland Business at a cost of $42262.50, second by Trustee Harris.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
The clerk led a discussion regarding Fire Department has approved 2 new members:
MENANDS FIRE COMPANY # 1
“Pride of the Valley”
250 Broadway
Menands, NY 12204
May 11, 2022
Mr. Donald Handerhan
Village Clerk
Village of Menands
280 Broadway
Menands, NY 12204
Dear Mr. Handerhan,
Please be advised that at the May 3, Meeting of the Menands Fire Co. #1, the following individuals were elected to active membership in the Company:
Matthew Roberts
Mark Cady
Each individual has passed the required background check and all other Department requirements.
Please present these individuals to the Village Board at the next meeting.
Menands Fire Company #1
Resolution Number 20081:
After the discussion Trustee, Marsh made a motion to approve Matthew Roberts and Mark Cady as active members of the Menands Fire Department, second by Trustee Harris.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
Isabel thanked the Board for the opportunity to serve as an Economic Development Intern for the Village of Menands.
- Advised the Board of everything she has worked on during her internship.
- Update of CGI Video and showed the finished videos
- Update on Food Truck Festival
- Update on Broadband and Grant opportunities
The Clerk advised the Board that Leak Detection is complete. There are several items to be addressed. Albany Truck Sales has a leak on their service line that was detected prior and they have been advised but still have not made the repair. Discussion followed. The tank at 280 Broadway has been removed and there was no ground contamination.
Mayor Grenier read the following comments from Resident Bill Garvey:
- Has an idea to improve Menands Farmer Market. To convert Building #8 into a food warehouse
- Mr. Garvey is in favor of the repaving of the pavilion
- The traffic light at Broadway and Brookside was not working correctly. He reported it to the Menands Police and DOT repaired it.
- Mr. Garvey still hears the train blowing their whistles between 10 PM and 7 AM.
- Mr. Garvey would like to know when Valero Gas Station is going to be back open?
- Several signs are in need of repair.
- No Parking sign on Irving Place
- 3 Street signs on Menand Road
- East MacDonald Circle
- Brookside Ave
- Dead-end signs S Lyons Ave, Irving Place, Canal Road, Kenmare, and N Canal
Trustee Harris asked for an update on the High Reservoir Eric Johnson gave an update from the Survey. We have not received the Final Report, but there may be a leak in the front tank. A discussion followed.
Trustee Harris advised the Board he is working with NYCOM to draft a local law regarding changes in Open Meeting Law.
Resident Steve Boulet commented he is impressed with Mid-City’s improvements. Steve asked for an update on Cranesville Block. The mayor advised that Lyle Darmetko is working with Cranesville for them to complete.
Treasurer Smith gave the end of fiscal year update on the Villages Financial condition.
Trustee Lane asked Eric Johnson if LaBella is checking for all grants that the Village may qualify for. Eric advised they looked at all grants and he forwards them to the mayor, and a discussion followed.
A motion was made by Trustee Harris to adjourn, seconded by Trustee Marsh.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
The meeting was duly adjourned at 7:22 P.M.
______________________
Donald Handerhan
Village Clerk