At 6:00 PM on Monday, June 6, 2022, Mayor Meg Grenier read the following statement: this is the Village of Menands Board of Trustees, semi-monthly meeting. I am Mayor Meg Grenier and as it is 6:00 o’clock, I will call this meeting to order. For anyone outside the village staff who is attending this video conference, I would ask if you would please identify yourselves, Renee Lequire, Bill Nevins, Michael & Susan Mackay, Steve Boulet, Rebecca Wit, Chris Confrom British American, Eric Johnson, and Doug. The mayor asked them to mute their microphones.
Mayor Grenier then did a roll call of Village staff: Deputy Mayor Seth Harris, present, Trustee Foley, present, Trustee Brian Marsh, present, Trustee Timothy Lane, present, Clerk Don Handerhan, present, Village Attorney Steve Rehfuss, present, Chief St. Gelais, absent, David Ognan, present. On behalf of the Village Board, I would ask all residents that we please keep our First Responders, all essential workers, and those affected by this pandemic in our thoughts and prayers.
Governor Kathy Hochul signed legislation (S.50001/A.40001) extending virtual access to public meetings under New York State’s Open Meetings Law, which allows New Yorkers to virtually participate in local government meetings during the COVID-19 pandemic until June 8, 2022. The legislation which was initially implemented by Executive Order during last year’s State of Emergency allows state and local government meetings that are normally held in person to be held remotely instead, as long as the public has the ability to view or listen to the meeting and as long as the meeting is recorded and later transcribed. This statutory change will reduce the need for the congregation at public meetings while the Delta variant is prevalent while ensuring the public business can continue.
Resolution 220082
A motion was made by Trustee Harris to accept the minutes for the May 16th, 2022 Board Meeting, seconded by Trustee Foley.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
Resolution 220083
A motion was made by Trustee Marsh to approve payment for the following, seconded by Trustee Foley.
WARRANT # 25 ENC:
GENERAL totaling $69,316.26
WATER totaling $ 4,437.43
SEWER totaling $ 2,793.28
TOTALS $76,546.97
WARRANT # 1:
GENERAL totaling $165,549.54
WATER totaling $ 114,447.00
SEWER totaling $ 17,750.00
TOTALS $297,746.91
PAYROLL # 26: totaling $104,643.50
(05/06/22-05/19/22)
PAYROLL # 1: totaling $ 88,822.19
(05/20/22-06/02/22)
TOTALS $193,465.69
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
Resolution 220084
Encumbrances – 5/31/2022 APPROVED AT THE 6/6/22 BOARD MEETING
A motion was made by Trustee Marsh, seconded by Trustee Harris, to accept
the following resolution:
RESOLVED, that the Treasurer be, and hereby is, authorized to make the following Budget Transfers
Account Account
From Acct: A.1210.0120 To Acct: A.1110.0110
Description Mayor – Exec Asst Court – Court Officer
Amount: $4,875.00 $1,565.00
More Court dates
From Acct: ” To Acct: A.1110.0152
Description ” Court – P.T – O/T Court Clks
Amount: ” $540.00
More Court dates
From Acct: ” To Acct: A.1210.0400
Description ” Contractual
Amount: ” $1,425.00
NYCOM mtg in May
From Acct: ” To Acct: A.1325.0201
Description ” Clk – Comp Software
Amount: ” $25.00
Annual Software chg
From Acct: ” To Acct: A.1325.0404
Description ” Clk – Misc
Amount: ” $1,320.00
Steno Chgs, etc
From Acct: A.1990.0400 To Acct: A.1420.0400
Description Contingent Acct Legal – Contracted services
Amount: $4,940.00 $1,800.00
to be reimbursed by Escrow Acct
From Acct: ” A.8510.0400
Description ” Clerk – Miscellaneous
Amount: ” $1,800.00
Hanging Baskets & Flowers
From Acct: ” To Acct: A.9089.0800
Description ” Compensated Absences
Amount: ” $1,340.00
Buyout of Vacation Time
From Acct: A.1620.0413 To Acct: A.1620.0414
Description Bldgs – Contracted Svcs Bldgs – Equip – Repairs
Amount: $2,941.00 $2,941.00
Siren repairs – speakers
From Acct: A.3120.0108 To Acct: A.3120.0105
Description Police -Lieutenant Police – O/T
Amount: $5,967.00 $3,320.00
No Parttimers avail
From Acct: ” To Acct: A.3120.0208
Description ” Equip – Misc
Amount: ” $434.00
Evidence Bags, etc
From Acct: ” A.3120.0419
Description ” Police – Vehicle Mtce
Amount: ” $2,213.00
Various repairs to various vehicles
From Acct: A.3120.0152 A.3120.0153
Description Police – Telecomm P/T Police – Telecomm O/T
Amount: $5,515.00 $3,515.00
No Parttimers avail
From Acct: ” A.3120.0418
Description ” Police – Uniform Allowance
Amount: ” $2,000.00
New Officers and New Chief
From Acct: A.3410.0208 A.3410.0419
Description Fire – Equip Misc Fire – Vehicle Mtce
Amount: $1,180.00 $1,180.00
Repairs to Truck
From Acct: A.5110.0105 A.5110.0208
Description Street – Overtime Street – Equip Misc
Amount: $1,330.00 $55.00
Sprinkler, rakes
From Acct: ” A.5110.0401
Description ” Street – Supplies
Amount: ” $475.00
Concrete, lawn bags, etc
From Acct: ” A.5110.0430
Description ” Street – O/S Contractors
Amount: ” $800.00
removal of used oil
From Acct: A.6989.0400 A.6989.0100
Description Economic Opportunity Econ Dev – Personal Svcs
Amount: $902.00 $902.00
Intern
From Acct: A.8010.0451 A.8010.0100
Description Zoning – Legal Notices Zoning – Personal Svces
Amount: $195.00 $195.00
More meetings than planned
From Acct: A.8160.0419 A.8160.0417
Description Refuse – Vehicle Mtce Refuse – Gas and Oil
Amount: $648.00 $615.00
Price increase
From Acct: ” A.8160.0445
Description ” Refuse – Landfill Chgs
Amount: ” $33.00
Treasurer mistake transferred to much
WATER FUND
From Acct: F.8310.0415 To Acct: F.8310.0417
Description Bldgs Gas and Oil
Amount: $40.00 $40.00
Price increase
From Acct: F.8320.0200 To Acct: F.8320.0105
Description Equipment Overtime
Amount: $465.00 $375.00
Water break
From Acct: ” To Acct: F.8320.0455
Description ” Educational Exp
Amount: ” $90.00
Rural water conf
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
The Clerk advised the Board that he has received the Tax Warrant from the Mayor and Treasurer for the 2022-2023 budget year.
2022-2023
TAX WARRANT
TO: William T. Smith, Jr.
Treasurer, Village of Menands
YOU ARE HEREBY COMMANDED to receive and collect from the several persons named in the tax roll hereunto annexed, the several sums stated in the last column hereof opposite their respective names, being a total of $2,589,082.28 for the following purposes:
For the General Fund $2,514,437.55
For Relevied Water & Sewer Rents
And Charges, with Interest $ 81,644.73
YOU ARE FURTHER COMMANDED to receive and collect such sums without additional charge between the first day of June and the first day of July 2022 both inclusive and thereafter to collect with such of the sums as have not been therefore collected, an additional charge of five per centum for the first month (July) or fraction thereof and an additional one per centum for each month or fraction thereof thereafter until paid.
YOU ARE FURTHER COMMANDED to file the tax roll and warrant in your office on or before the first day of November 2022, and to deliver to the Board of Trustees at the same time an account of the taxes remaining due and unpaid; describing each parcel of real property upon which taxes are unpaid, showing the person or persons to whom the parcel is assessed and showing as to each parcel the amount of tax unpaid. Thereafter, said statement of unpaid taxes is to be transmitted to the Albany County Treasurer for collection and payment.
Dated: May 18, 2022
__________________ Attest: _________________________
Megan Grenier William T. Smith, Jr.
Mayor Treasurer
Resolution 220085
Trustee Marsh made a motion to accept the revised 22-23 Tax Warrant, seconded by Trustee Foley.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
Chris Connors and Rebecca Witt British American led a discussion regarding a Special Use permit for 563 Broadway.
April 14, 2022
Mr. Lyle Darmetko
Village of Menands
280 Broadway
Menands, NY 12204
RE: 563 Broadway Site Plan Application, SUP Submission
Village of Menands, Albany County, New York
LaBella Project # 2220974.01
Dear Mr. Darmetko:
LaBella Associates has reviewed the documents listed below submitted in support of a Special Use
Permit for a project at 563 Broadway in the Village of Menands, Albany County, New York. The
Applicant proposes to demolish multiple structures and construct a paved parking lot which includes
74 spaces.
The following documents were reviewed
•Undated drawing entitled “Boundary Survey, Lands Now or Formerly of 52 3rd Street LLC…”
•Undated letter entitled “563 Broadway Special Use Permit Narrative”
The applicant has provided a complete Special Use Permit application as required by Village Code
Section 169-47. The applicant shall provide a draft EAF for the SEQR review process.
The applicant is proposing to demolish several structures on the site and construct parking area to
provide supplemental parking for the NYS Department of Corrections and Community Supervision
located across Broadway at 550 Broadway. The site is within the Broadway Business District (BBD).
Village Code Section 169 Attachment 1 identifies “Outdoor parking of noncommercial vehicles at
ground level” as a Use Permitted by Special Permit.
One building will remain. Information regarding the use was not provided. Information regarding the
lessor/lessee agreement or length of contract was also not provided.
Please note that our review and comment letter is intended to provide the Village Board with
considerations for evaluating the Special Use Permit criteria. The application has not been reviewed
for compliance with the Site Plan Review regulations or other codes. With this cursory review, we
have noted the following initial site plan concerns:
•It appears that the proposed improvements are sketched on an undated boundary survey
map. An updated boundary and topographic survey map will be required with the proposed
improvements shown.
•The applicant appears to be 52 3rd Street, LLC, owner of Parcel 44.19-1-4. Proposed
improvements appear to extend onto properties to the north (Parcel 44.19-1-3 owned by the
Village of Menands and Parcel 44.14-2-1 owned by Niagara Mohawk Power Corporation). The
applicant should clarify. Absent authorization from the landowners, it does not appear that
the project could move forward as proposed.
•NYSDOT approval will be required for work within the right-of-way, curb cuts, stormwater
connections, etc.
•The proposed improvements will need to comply with the Fire Code of NYS.
•The proposed improvements will need to comply with maximum lot coverage requirements.
Village Code Section 169, Attachment 2 identifies a Maximum Lot Coverage of 80% in the
BBD. Lot coverage in the BBD includes the portion of the lot that is covered by buildings,
Structures, and impervious surfaces.
•The applicant is proposing 9’ x 18’ parking spaces. The Village Code Section 169-20 requires
9’ x 20’ parking spaces. The applicant may need to request a variance from the ZBA.
Each item in the Special Use Permit Standards 169-48 of the Village Code is listed below along with
the applicant’s response in italics, followed by our comments presented for the Board’s
consideration. The comments provided by LaBella do not supplant the Board’s judgment when
evaluating the application as it is the Board’s responsibility to render a decision on the application.
1. 169-48-A (1) Standard: The use will not have an adverse impact or effect on adjacent
property or the character of the neighborhood or community.
Applicant’s response: The proposed use will not have an adverse effect on the adjacent
property or neighborhood as the adjacent parcels are parking lots or power company ROWs.
Considerations: Adjacent properties are within the Broadway Business District and Light
Industrial District. East of the property is a relatively small Multifamily Residential District
which is approximately 200-300 feet from the proposed parking area.
The site is located in the “Menands north” area as noted in the 2020 Comprehensive Plan
(Plan). The Plan acknowledges the commercial/industrial nature of this section of Broadway
and envisions infill development with buildings set back from the street and “front yards be
improved with landscaping and parking be located in the rear” to improve walkability and
pedestrian safety. The proposal does not include any landscaping or green elements along
Broadway.
Currently, the site is primarily a combination of asphalt and gravel surfacing. The use
immediately to the south is a CDTA Park and Ride parking area. The use immediately to the
north is vacant property owned by the Village of Menands. Across Broadway is Haun
Welding Supply and the NYS Department of Corrections and Community Supervision building
which the parking area will service.
Following the construction of the parking area, approximately 400-feet along Broadway will be
continuous parking area (CDTA Park and Ride and the proposed parking area).
10. 169-48-A (10) Standard: Such other factors that may be relevant to the use proposed in
relation to the impact of the use on the community.
Applicant’s response: By providing this parking lot, parking pressure will be taken off on
street parking other public lots in the areas.
Considerations: The Board may take this opportunity to request any additional information
from the applicant that may support the Special Use Permit determination.
Respectfully submitted,
LaBella Associates
Eric P. Johnson, PE
Regional Municipal Discipline Leader
Chris Connors advised the Board that CorCraft is expanding into the vacant section of 550 Broadway and will need additional parking for 74 new employees. British American has entered into an agreement with the owner of 563 Broadway to use this property as a parking lot. There will be 63 9’ x 20’ parking spaces. British American has also reached an agreement with CDTA to be able to use any additional spots needed. A discussion followed.
After the discussion, Eric Johnson and Chris Connors will discuss the concerns that the Board raised and return to the Board with a resolution.
Mayor Grenier led a discussion regarding changing the time to 5:00 P.M. for the July 5th, 2022 organization meeting due to the start of concerts in the park.
Resolution 220086
Trustee Marsh made a motion to change the time to 5:00 P.M. for the July 5th, 2022 organization meeting due to the start of concerts in the park, seconded by Trustee Harris.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
Chief David Ognan, led a discussion regarding upgrading Firehouse Reporting Software.
Resolution 220087
Trustee Marsh made a motion to approve upgrading Fire Department Reporting software from ESO at a cost of $4,601.50, second by Trustee Foley.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
Chief David Ognan, led a discussion regarding donating Fire Equipment to the Amboy Fire Department. Discussion followed. After the discussion Chief Ognan will compile an inventory of the items to be donated and will create an agreement that donated equipment is as-is and cannot be held liable.
Mayor Grenier and Eric Johnson from LaBella led a discussion regarding resurfacing the Tennis Court at Ganser Smith Park.
Resolution 220088
Trustee Marsh made a motion to Callanan Industries to resurface the Tennis Court at Ganser Smith Park at a cost of $35,000.00, second by Trustee Lane.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
Mayor Grenier and Eric Johnson from LaBella led a discussion regarding replacing the fencing around the baseball field at Ganser Smith Park.
Bruce Fence $36,771.00
Siena Fence $32,320.00
Siena Fence
June 3, 2022
PO Box 4893 Clifton Park, New York 12065 (518) 877-4362 fax: (518) 877-3316
PROPOSAL
SUBMITTED TO: WORK TO BE PERFORMED AT:
VILLAGE OF MENANDS
64 MENANDS RD
ATTN: MIKE HAGMANN
SAME
BASEBALL FIELD:
– FURNISH AND INSTALL 22 +/- LINEAL FT. OF 15’ HIGH, COMMERCIAL GRADE, CHAIN LINK BACK STOP FENCE. FENCE FABRIC ON THE BOTTOM TO BE #6 GAUGE BLACK VINYL COATED. TOP PORTION TO BE #8 GAUGE BLACK VINYL COATED. OVERHANG TO HAVE #9 GAUGE BLACK VINYL COATED FABRIC. BACKSTOP POST TO BE 4” SCH- 40 WITH A TOP, BOTTOM AND ( 2 ) MIDDLE RAILS.
– FURNISH AND INSTALL 30 +/- LINEAL FT. OF 10’ HIGH, COMMERCIAL GRADE, #8 GAUGE CHAIN LINK FENCE.
– FURNISH AND INSTALL 184 +/- LINEAL FT. OF 6’ HIGH, COMMERCIAL GRADE, #8 GAUGE CHAIN LINK FENCE.
– ALL POSTS TO BE SET IN CONCRETE FOOTINGS. ALL MATERIALS TO HAVE A BLACK VINYL COATED FINISH.
– INCLUDED IS TO TAKE DOWN AND HAUL AWAY THE EXISTING FENCE AS NEEDED.
TOTAL INSTALLED: $ 32,320.00
LEAD TIME: FALL 2022
EXCLUDED: CLEARING, GRADING OR GRUBBING, CONCRETE FOOTING REMOVALS, CORE DRILLING, LOCATION OF PRIVATE UNDERGROUND UTILITIES, BLACKTOP PATCHWORK, PRIVACY SCREEN, TOP SOIL OR SEED.
Submitted By:_________________________________
Date:_________________________
Any alteration or deviation from above specifications involving extra costs will be
executed only upon written change order, and will become an extra charge over and
Christopher Litchfield
above the estimate. Customer is responsible for the location of all private underground
utilities, all necessary building permits, tax exempt certificates, location of property
lines and clearing not included in the estimate. Proposal subject to terms & conditions.
ACCEPTANCE OF PROPOSAL
THE ABOVE PRICES, SPECIFICATIONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. SIENA FENCE CO., INC. IS AUTHORIZED TO DO THE WORK AS SPECIFIED. PAYMENTS WILL BE MADE AS OUTLINED ABOVE.
Accepted By:___________________________________________________ Date:_________________________
Resolution 220089
Trustee Lane made a motion to approve replacing the fencing around the baseball field at Ganser Smith Park by Siena Fence at a cost of $32,320.00, second by Trustee Marsh.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
The Clerk advised the board that Chief Ryan St Gelais requested to surplus 2020 Dodge Durango Vin: 1C4SDJFT2LC368364 and trade to Auto Solutions to offset the cost of the upfitting of the new Police Vehicle.
After a discussion, the Board tabled the surplus ad and requested Chief St. Gelais to provide the Board with the value of the vehicle and the cost of upfitting.
Trustee Brian Marsh led a discussion regarding replacing the camera system at 250 Broadway. Chief St Gelais has gotten quotes to replace the present system. The system is a budgeted item.
ABS Solutions $9,995.00
Keeplock Security $9,890.45
Eclipse Did not respond
Chief St Gelais recommends going with ABS. They will be able to integrate with the Railroad camera and the Broadway cameras.
Resolution 220090
Trustee Marsh made a motion to approve the purchase of the camera system for 250 Broadway with ABS Solutions at a cost of $9,995.00, second by Trustee Foley.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
The Clerk advised the Board Subdivision Fees have been added to the Permit Fee Schedule.
SUBDIVISION FEES:
Minor subdivision $500
Major subdivision $1,000
Waiver of subdivision $250
Eric Johnson gave an update on the high-service reservoir. In 2017 a camera was used in the reservoir and showed no leaks. In 2022 a diver went into the reservoir to clean and used a camera to inspect tanks.
1) Back chamber showed no leaks
2) Front chamber showed that earlier repairs are starting to fail.
LaBella is working on a plan to repair the reservoir. A discussion followed.
Trustee Lane asked Board, Mike Hagmann, and Eric Johnson to comment on the utility work permit.
Trustee Lane asked for an update on 33 Glenwood Road. The Clerk advised he has been in contact with the bank and they were not able to secure the building because Mr. Weaver was there. A discussion followed.
After the discussion, the Board directed the Clerk to hire a company to secure the building and clean the outside of 33 Glenwood Road. The clerk was advised to draft a letter to the bank that the cost of securing and cleaning will be a lien on the property.
Trustee Harris advised the Board that he is still working with NYCOM to create a local law for a hybrid meeting to conform to new updates to Open Meeting Law.
Memorandum 6/6/22
TO: All Village Board Members
FROM: Bill Garvey Jr
I got letters of importance and concern as follows:
1. On 4/30/22 toilet was running every 2 – 3 minutes. Returned 5 days later toilet had been repaired. Thanks to DPW guys – good job
2. On 5/11/22 (a) a dead squirrel on Broadway; (b) litter on Broadway were reported to police they told them they would deal with both problems when able to do so
3. he cleaned up broken glass on Broadway
4. Reported the door to the men’s room at the Little League area which needs to be repaired
5. Reported yard bags stored next to a fire hydrant
6. Still concerned about 6 Villa Rd being vacant and falling apart. What is Village doing to resolve this issue
7. He observed utility poles on the north end of the village which are rotting and need repair, leaning, or covered by plants, weeds, brush, or regular trees. They need to be replaced with new poles.
A motion was made by Trustee Harris to adjourn, seconded by Trustee Marsh.
ADOPTED:
Trustee Foley voting AYE
Trustee Harris voting AYE
Trustee Lane voting AYE
Trustee Marsh voting AYE
Mayor Grenier voting AYE
The meeting was duly adjourned at 7:50 P.M.
____________________
Donald Handerhan
Village Clerk