The regular semi-monthly meeting of the Board of Trustees of the Village of Menands, held on Monday, June 1st, 2020 was called to order by Mayor Megan Grenier at 6:00 P.M. via Google Hangout Meets, due to the COVID-19 pandemic.
PRESENT:
Megan Grenier, Mayor
Diane Foley, Trustee -Absent
Seth H. Harris, Trustee
Brian Marsh, Trustee
Aileen Nicoll, Trustee
Donald Handerhan, Village Clerk
Stephen Rehfuss, Village Attorney
At 6 PM on Monday June 1st, 2020 Mayor Meg Grenier read the following statement: this is the Village of Menands Board of Trustees, semi-monthly meeting. I am Mayor Meg Grenier and as it is 6 o’clock, I will call this meeting to order. For anyone outside the village staff who is attending this video conference, I would ask if you would please identify yourselves; Ethan Gaddy, Chazen, Eric Johnson, Chazen, Tim O’Bryen, Chris Diaz, Verizon, present, Bill Nevins, present, Susan and Mike MacKay, present, Renee Leguire, present, stated they were present. The Mayor asked them to mute their microphones.
Mayor Grenier then did a roll call of Village staff; Deputy Mayor Aileen Nicoll, present, Trustee Seth Harris, present, Trustee Brian Marsh, present, Clerk Don Handerhan, present, Treasurer Bill Smith, present, Village Attorney Steve Rehfuss, present. On behalf of the Village Board I would ask all residents that we please keep our First Responders, all essential workers and those affected by this pandemic in our thoughts and prayers.
Pursuant to Governor Cuomo’s executive order number 202.1 issued on March 13th, 2020: Suspending article 7 of the public officers law, to the extent necessary to permit any Public body to meet, and take such actions authorized by law that allowed the public to not be physically present at the meeting, but allow the public to listen to or view such meetings via teleconference call or video conference, while recording and later transcribing of the meeting. Village of Menands Board of Trustees semi-monthly meeting is being held via Google Meets video conference to protect Public Safety and Welfare during this COVID-19 pandemic. In an effort to conduct this meeting effectively we asked those in attendance to please mute your microphone during the meeting. As we are conducting only essential business during tonight’s meeting, there will be no public comment. Any comments previously submitted to Clerk Handerhan prior to the meeting and deemed essential will be read into the record.
Public Hearing
Mayor Grenier read Conditions:
The applicant shall provide documentation to the satisfaction of the Village Board which identifies that the project has proper financing in place prior to the Village Board issuing final site plan approval.
Should the Village Board grant final site plan approval and a building permit is issued, the duration from building permit issuance to completion of construction and certificate of occupancy issuance shall be no longer than 18-months.
The Village Board reserves the right to request a traffic impact study from the application during the site plan review process.
During the site plan review process, the applicant shall submit certain design details, including but not limited to, building form and facades, for the Village’s review and approval. The Village reserves the right to require specific design of the building form and facades.
That the Special Use Permit is issued to the applicant only and is transferable only upon application and approval of the Village Board of Trustees.
A motion was made by Trustee Marsh to accept the minutes for the May 18th, 2020 Board Meeting, seconded by Trustee Harris.
ADOPTED:
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
A motion was made by Trustee Harris to approve payment for the following, seconded by Trustee Marsh.
WARRANT # 25 ENC:
GENERAL totaling $16,397.75
WATER totaling $ 315.32
SEWER totaling $ 619.00
TOTALS $17,332.07
PARK IMPROVEMENT: totaling $ 1,539.00
WARRANT # 1:
GENERAL totaling $164,511.27
WATER totaling $ 491.98
SEWER totaling $ .00
TOTALS $165,003.25
PAYROLL # 26: totaling $93,240.20
(05/08/20-05/21/20)
ADOPTED:
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Transfers for the 2019 -2020 fiscal year for expenditures received after the 5/18/20 BD Mtg.
A motion was made by Trustee Nicoll, seconded by Trustee Harris, to accept
the following resolution:
RESOLVED, that the Treasurer be, and hereby is, authorized to make the following Budget Transfers
Account
Account
From Acct:
A.1930.0400
To Acct:
A.1420.0400
Description
Judgement & Claims
Law – Contractual
Amount:
$3,750.00
$3,750.00
From Acct:
A.1990.0400
To Acct:
A.3120.0101
Description
Contingent Acct
Police Chief
Amount:
$24,392.00
$1,405.00
From Acct:
” ” ”
To Acct:
A.3120.0102
Description
Supervisior
Amount:
$1,275.00
From Acct:
” ” ”
To Acct:
A.3120.0103
Description
F/T Patrolmen
Amount:
$21,712.00
From Acct:
A.3120.0424
To Acct:
A.3120.0419
Description
Police – Comm Repairs
Vehicle Mtce
Amount:
$450.00
$450.00
From Acct:
A.3620.0155
To Acct:
A.3620.0101
Description
Code Enforcement Officer
Building Inspector
Amount:
$140.00
$140.00
From Acct:
A.5110.0103
To Acct:
A.5110.0101
Description
Street Laborers
Street Foreman
Amount:
$3,075.00
$1,435.00
From Acct:
” ” ”
To Acct:
A.5110.0102
Description
Street Sub Foreman
Amount:
$1,290
From Acct:
” ” ”
To Acct:
A.5132.0415
Description
Garage – Bldg Mtce
Amount:
$350.00
From Acct:
F8310.0105
To Acct:
F.8120.0103
Description
Pump Station – O/T
Pump Station – Laborer
Amount:
$50.00
$50.00
From Acct:
Nothing Follows
To Acct:
Nothing Follows
Description
Amount:
Approved:
Trustee Foley – Absent.
Trustee Harris – Aye
Trustee Marsh – Aye
Trustee Nicoll – Aye
Mayor Grenier – Aye
Chris Diaz from Verizon lead discussion regarding installing a GPS system in DPW, Fire Department and other Police vehicles. How the system works and the benefits. Discussion Followed.
A motion was made by Trustee Harris to approve purchase of GPS from Verizon at a cost of $246.75 per month plus $453.45 onetime charge for GPS units, seconded by Trustee Marsh.
ADOPTED:
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Ethan Gaddy from Chazen, lead discussion and answered questions regarding 35 Broadway Special Use Permit and set a date of June 15th, 2020 at 6 PM for Public Hearing. A Google Drive file has been setup for all parties involved with all documents in the file.
Ethan Gaddy from Chazen, lead discussion and answered questions regarding recommendations of the Albany County Planning Board, about the Comprehensive Plan that was submitted to them. Ethan Gaddy advised the Board that the final step of Comprehensive Plan has been completed with the approval by the Albany County Planning Board. The Comprehensive is now ready for the Village Board to adopt. Discussion followed.
Trustee Marsh read the following resolution approve and adopt the Comprehensive Plan;
The Village of Menands, Albany County, New York
Village of Menands Comprehensive Plan
Action: Adoption of a Comprehensive Plan and Review of Albany County Planning Board Advisory Comments
WHEREAS, the Village Board of the Village of Menands completed the SEQR process and conditionally adopted the Village Comprehensive Plan on May 4, 2020; and
WHEREAS, the Albany County Planning Board is required to review the Village Comprehensive Plan pursuant to the applicable standards of New York State General Municipal Law 239-m and this review is considered an advisory option under SEQRA; and,
WHEREAS, the Village has received an advisory opinion from the Albany County Planning Board (ACPB) dated May 21, 2020 indicating that the ACPB supports the Village’s adoption of the Comprehensive Plan and has also provided advisory comments; and
WHEREAS, the Village Board has considered the advisory comments from the ACPB, and
NOW THEREFORE, BE IT RESOLVED:
THAT THE Village Board of the Village of Menands hereby determines that the Comprehensive Plan and all its Appendices dated May 4, 2020, attached hereto and made a part hereof, is hereby officially adopted as the Comprehensive Plan of the Village of Menands; and
THAT THE Village Board shall file a final copy of the Village of Menands Comprehensive Plan with the Village Clerk and with the Albany County Planning Department as required in law 7-722; and
THAT THE Village Board shall post a final copy of the adopted Comprehensive Plan including all its Appendices to be accessible on the Village website; and
THAT THE Village Board authorizes the Village Clerk to circulate copies of the Comprehensive Plan to all adjacent municipalities;
Seconded by Trustee Nicoll.
ADOPTED:
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Eric Johnson from Chazen, lead discussion regarding revisions to current subdivision regulations. Eric read a version of the subdivision regulation for the board to consider, discussion followed.
Trustee Nicoll introduced Local Law #3 A173 Subdivision Regulations and set June 15th, 2020 for a Public Hearing, seconded by Trustee Marsh.
ADOPTED:
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Clerk advised the Board, the need to repair the air handler at the Wards Pump Station. The Clerk received quotes from Dwight and from Mr. Comfort (the company that installed the unit.)
Dwight $3,750.00
Mr. Comfort $5,500.00
A motion was made by Trustee Marsh to approve to repair the Wards Pump Station Air Handler at cost of $3,750.00 by Dwight, seconded by Trustee Harris.
ADOPTED:
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
There are 2 grinder pumps at 21 A & B Louis Ave that need to be replaced. GL Laplant has given a quote for $22,556.00 to replace both grinder pumps. Discussion followed. After the discussion the grinder pumps were tabled until next meeting, so the Clerk would be able to get additional quotes and to have the Village Attorney go over the contract.
On the May 18th meeting the Board approved to KPI inspect sewer lines in the south end of the village. During the meeting the cost to inspect the sewer lines was incorrect.
Trustee Nicoll made a motion to correct the price for KPI to complete the inspections sewer lines in the south end of the village to $12,000.00, seconded by Harris.
ADOPTED:
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
Treasurer Smith gave an update of the fiscal status of the village and plans he has in place to deal with lower revenue.
Chief Frank Lacosse updated the Board regard assisting the City of Albany, Town of Guilderland and Town of Colonie this past weekend due to the riots. Chief Lacosse advised the Board that there is a need to purchase riot gear for his officers. The items he would need to purchase are gas masks, face shields, batons and riot shields. The cost would be approximately $10,000.00.
A motion was made by Trustee Marsh to authorize Chief Lacosse to purchase riot gear up to cost of $10,000.00, seconded by Trustee Nicoll.
ADOPTED:
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The Board thanked the Police Department for their action helping surround communities.
Ethan Gaddy gave the Board an update regarding CDTA bus rapid system. Ethan met with CDTA Planning and would like to make a presentation at next meeting.
Trustee Harris asked if there was any consideration to proposal for an unpaid internship this summer. Discussion followed. After the discussion Mayor Grenier asked Trustee Harris to oversee the project.
Trustee Harris thanked Mayor Grenier for the efficient way she has been running the meeting during this time.
Mayor Grenier read the following from Bill Garvey’s submitted a letter to express his topics of concern:
I like to thank our DPW crew for removal of 2 dead grey squirrels from northside of Menand Road in area between Menand Road and Cornell Drive. GOOD JOB.
I like to thank DOT crew for recently removing bush and weeds from 1 red fire hydrant on west side Broadway which is behind metal street light marker No. 64. GOOD JOB.
I wish to give special thanks to all essential and frontline workers in Menands and ALL local communities throughout our nation for their time, effort, devotion, skill, bravery, energy and courage in helping to save and preserve human lives during this Corona Virus Pandemic Crisis. GOOD JOB.
If and when the Menands Village Board does decide to adopt my proposal for red, yellow, orange, light purple, white and light green trail markers as part of trail projects, when will the Village Board adopt my proposal? Plus, how man colored trail markers are going to be posted on those trails?
A motion was made by Trustee Marsh to adjourn, seconded by Trustee Nicoll.
ADOPTED:
Trustee Harris voting AYE
Trustee Marsh voting AYE
Trustee Nicoll voting AYE
Mayor Grenier voting AYE
The meeting was duly adjourned at 7:30 P.M.
________________
Donald Handerhan
Village Clerk