The Annual Organization and Semi-Monthly Meeting of the Board of Trustees of the Village of Menands was held on the 7th day of July 2025, in the Municipal Building, Menands, New York. Mayor Brian Marsh called the meeting to order at 6:00 P.M.
PRESENT:
Brian Marsh, Mayor
Molly Harbour, Trustee
Nicholas Kalogridis, Trustee
Timothy Lane, Deputy Mayor
Lisa Neuman, Trustee
Donald Handerhan, Village Clerk
Mary Jane Vredenburg, Village Treasurer
Stephen Rehfuss, Village Attorney
Ryan St. Gelais, Police Chief – Absent
Kevin Schwebke, Police Lt – Absent
David Ognan, Fire Chief – Absent
Also attending: Mark Carnegie, Jason Carnegie, Steve Boulet, Bill Garvey, Evelyn Harbour, Mike & Susan MacKay, Diane Leonard, Diane MacFarland, Mary Brown, John Burket, Susan Handerhan, Cathy Dryden, Beth Harbour.
Virtual attendance: Kathy Mosca, Jon Dudley, Rob Jewett, Karl Fisher.
The Mayor led the Pledge of Allegiance.
Clerk Don Handerhan administered the oath of office to newly elected Trustee Lisa Neuman and Tim Lane. I (State Your Name) do solemnly swear that I will support the Constitution of the United States, and the Constitution of the state of New York, and that I will faithfully discharge the duties of the office of Trustee of the Menands Village Board, according to the best of my ability.
Mayor Marsh congratulated Lisa Neuman and Tim Lane on their election to a 4-year term as Village Trustees.
Mayor Marsh thanked Seth Harris for his 12 years of service on the board.
Mayor Marsh appointed Trustee Tim Lane as Deputy Mayor to function in his place and stead during his absence or inability to act, and is vested with all powers and performs all the duties of the Mayor, as per Section 4-400 of the Village Law.
Resolution Number: 260001
Mayor Marsh reappointed Stephen J. Rehfuss, Esquire, as Village Attorney for the ensuing official year. Someone from The Rehfuss Law Firm shall act on his behalf in his absence.
Trustee Lane offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Marsh of Stephen J. Rehfuss, Esquire, as Village Attorney for the ensuing official year, be and hereby is approved; and be it.
RESOLVED, that the legal services and proceedings for the issuance of bonds, abstracts of title, and any litigated matters shall be considered extra services, compensation for which shall be determined and audited by the Board of Trustees.
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Mayor Marsh appointed David Watson, Esq as the Appeals Officer for Freedom of Information requests.
Resolution Number: 260002
Trustee Kalogridis offered the following resolution and moved its adoption:
RESOLVED, that the appointment by Mayor Marsh of David Watson, Esq as the Appeals Officer for Freedom of Information requests for the ensuing official year, be and hereby is approved.
Trustee Lane duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Lisa Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260003
Mayor Marsh reappointed John Bassett to the Zoning Board of Appeals for a Three-year term ending on the 5th day of July 2028.
Trustee Neuman offered the following resolution and moved its adoption:
WHEREAS the Zoning Board of Appeals of this Village was established by Local Law No. 1 of 1976, and
WHEREAS this Board has approved the appointment of the several members thereof, and
NOW THEREFORE, be it
RESOLVED that the reappointment by Mayor Marsh of John Bassett to the Zoning Board of Appeals of the Village of Menands be, and it hereby is, approved for the term ending July 5, 2028, and be further
RESOLVED that the Village Clerk be, and he hereby is, directed to notify the aforesaid citizen of his appointment.
Trustee Kalogridis duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260004
Mayor Marsh reappointed John Bassett as Chairman of the Zoning Board of Appeals for the ensuing official year.
Trustee Harbour offered the following resolution and moved its adoption:
WHEREAS the Zoning Board of Appeals of this Village was established by Local Law No. 1 of 1976, and
WHEREAS this Board has approved the appointment of the several members thereof, and
THEREFORE, be it.
RESOLVED, that the reappointment of John Bassett as Chairman of the Zoning Board of Appeals of the Village of Menands be, and it hereby is, approved for a term ending July 6th, 2026, and be it further.
RESOLVED, that Donald Handerhan, the Village Clerk, be, and he hereby is, directed to notify the aforesaid citizen of his appointment
Trustee Lane duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260005
Mayor Marsh reappointed Michael Steurer as Vice Chairman of the Zoning Board of Appeals for the ensuing official year.
Trustee Lane offered the following resolution and moved its adoption:
WHEREAS the Zoning Board of Appeals of this Village was established by Local Law No. 1 of 1976, and
WHEREAS this Board has approved the appointment of the several members thereof, and
THEREFORE, be it.
RESOLVED, that the reappointment of Michael Steurer as Vice Chairman of the Zoning Board of Appeals of the Village of Menands be, and it hereby is, approved for a term ending July 6th, 2026, and be it further.
RESOLVED, that Donald Handerhan, the Village Clerk, be, and he hereby is, directed to notify the aforesaid citizen of his appointment.
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260006
Mayor Marsh reappointed Charles Ansert as alternate to the Zoning Board of Appeals for a one-year term ending July 6th, 2026.
Trustee Kalogridis offered the following resolution and moved its adoption:
WHEREAS the Zoning Board of Appeals of this Village was established by Local Law No. 1 of 1976, and
WHEREAS this Board has approved the appointment of the several members thereof, and
NOW THEREFORE, be it.
RESOLVED, that the reappointment of Charles Ansert as alternate to the Zoning Board of Appeals of the Village of Menands be, and it hereby is, approved for the term ending July 6th, 2026, and be further.
RESOLVED, that the Village Clerk be, and he hereby is, directed to notify the aforesaid citizen of his appointment.
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260007
Mayor Marsh reappointed Kevin Franklin as Historian of Menands for the ensuing official year.
Trustee Neuman offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Marsh of Kevin Franklin as Historian of the Village of Menands for the ensuing official year be, and hereby is approved.
Trustee Kalogridis duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260008
Mayor Marsh reappointed Donald Handerhan as Registrar and reappointed Cheryl Lyon as Deputy Registrar of Vital Statistics for the Village of Menands, for the ensuing official year.
Trustee Harbour offered the following resolution and moved its adoption:
RESOLVED, that the reappointment by Mayor Marsh of Donald Handerhan as Registrar and the reappointment of Cheryl Lyon as Deputy Registrar of Vital Statistics for the Village of Menands be, and hereby are approved.
Trustee Lane duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260009
Trustee Lane offered the following resolution and moved its adoption:
WHEREAS there is to be held during the coming official year.
a) New York State Conference of Mayors Annual Meeting and Training School.
b) New York State Conference of Mayors Fall Training School for Fiscal Officers and Municipal Clerks.
c) New York State Government Finance Officers Association Conference.
d) New York Conference of Mayors Public Works Training School.
e) American Water Works Association Conference (NYS Chapter).
f) SAMPO (NYS Association of Municipal Purchasing Officials) School.
g) NYS Municipal Clerks Training School.
h) And other conferences of the Chief of Police, Fire Chiefs, Building and Fire Inspectors.
i) NYALGRO (records management) Conference.
WHEREAS it is determined by the Board of Trustees that attendance by certain municipal officials and employees at one or more of these meetings, conferences, or schools benefits the municipality, and that the expenses thereof shall be a Village charge.
NOW THEREFORE, be it.
RESOLVED, that the following officers and employees are hereby authorized to attend one or more of the above-mentioned conferences or schools: Mayor, Trustees, Executive Assistant to the Mayor, Village Attorney, Village Clerk, Village Treasurer, Deputy Clerk/Treasurer, Chief of Police, Superintendent of Department of Public Works, and Department of Public Works Employees as directed, Building and Fire Inspectors, Fire Chiefs and be it further
RESOLVED, that this resolution shall take effect immediately.
Trustee Neuman duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260010
Trustee Kalogridis offered the following resolution and moved its adoption:
WHEREAS the Board of Trustees has determined that Village Law §4-412 (3)(2) requires the designation of banks or trust companies for the deposit of all Village monies.
NOW THEREFORE BE IT RESOLVED:
Section 1. The Board of Trustees designated the following institution as the depository of all money received by the Village Treasurer, Clerk, and receiver of taxes.
RESOLVED, that the Bank of Green County be, and it hereby is designated as the official depository of the several funds of the Village of Menands for the ensuing official year; and be it further.
General Fund, Consolidated Payroll / Trust & Agency, HRA, 100th Anniversary, Park Improvement, Developer Escrow, ARPA, Vehicle Savings, Equipment Savings, Fire Equipment Savings, General Fund Savings, Water Savings, Sewer Savings,
Section 2. This resolution is effective immediately.
Trustee Lane duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260011
Trustee Neuman offered the following resolution and moved its adoption:
WHEREAS the Board may authorize reimbursement of automobile expenses to officers and employees of the Village who use their personal automobiles while performing their official duties on behalf of the Village:
NOW, THEREFORE, be it
RESOLVED, that such reimbursement hereafter be made at the rate set forth by the IRS to such personnel when they incur such expenses unless otherwise negotiated in a collective bargaining agreement, and be it further.
RESOLVED, that when properly authorized, the same be paid upon audit by the Board of Trustees.
Trustee Harbour seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260012
Trustee Harbour offered the following resolution and moved its adoption:
RESOLVED, that the next Annual Organization Meeting be held on Monday, July 6th, 2026, at 6:00 P.M. in the Municipal Building at 250 Broadway, Menands, NY, 12204.
Trustee Lane duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260013
Trustee Lane offered the following resolution and moved for its adoption:
RESOLVED, by the Board of Trustees of the Village of Menands, that Records and Disposition Schedule LGS-1, issued according to Article 57-A of the Arts & Cultural Affairs Law, and continuing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein.
FURTHER RESOLVED, that by Article 57-A:
a) Only those records will be disposed of that are described in the Record Retention and Disposition Schedule LGS-1 after they have met the minimum periods described therein.
b) Only those records will be disposed of that do not have a sufficient administrative, fiscal, legal, or historical value of merit retention beyond established legal minimum periods.
Trustee Neuman duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260014
Trustee Kalogridis offered the following resolution and moved its adoption:
RESOLVED, that the regular meeting of the Board of Trustees of the Village of Menands shall be on the first and third Monday of each month during the ensuing official year, and if the date of the regular meeting shall be a holiday, such meeting shall be held on the following day. Such a meeting may be adjourned from time to time in the manner prescribed by law and shall be held at the Municipal Building in said Village at 6:00 P.M. or at such other place or such other time as may hereafter be designated by the Board of Trustees.
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260015
Trustee Neuman offered the following resolution and moved its adoption:
GENERAL MEETING PROCEDURES:
- The Mayor presides over meetings of the Board of Trustees and sets the agenda for each meeting.
- If the Mayor is absent, the Deputy Mayor may preside over meetings of the Board of Trustees and/or appoint a Trustee to preside in their place.
- A quorum will consist of three members of the Board of Trustees.
- To have a resolution approved, it must be entered, seconded, and voted on with a majority of the votes.
- Every meeting of the Board of Trustees must be open to the public.
- All meetings will be recorded both video and audio.
Special Meetings
- Special Meetings of the Board of Trustees refer to all Board Meetings other than regular meetings.
- A special meeting may be called by the Mayor or any Trustee upon notice to the entire Board.
- Notice may be given to Board members by telephone, in person, email, or in writing at least 72 hours in advance unless an emergency exists.
- Notice to the public on the Village Website, posted in the lobbies of the Menands Police Department and the Village Office.
- At Workshops and Special Meetings, the public may attend but cannot comment unless recognized by the Mayor or presiding officer.
Public Hearings:
- Notice to the public on the Village Website, Times Union Legal Section, posted in the lobbies of the Menands Police Department and the Village Office, at least seven days before the meeting.
- The presiding officer must open the Public Hearing.
- The Clerk must read the Notice of the Public Hearing.
- The public must be allowed to comment only on the topic of the Public Hearing.
- The presiding officer must close the Public Hearing.
- No vote may be taken during the Public Hearing.
Other procedures:
- Executive Session is not open to the General Public.
- Videoconferencing must provide an opportunity for the public to attend, listen, observe, and participate in the meeting.
- Notice of the meetings and agendas will be available on the Village Website and posted in the lobbies of the Menands Police Department and the Village Office.
- Public Comments:
- Comments of any length may be provided to the Village Clerk.
- The public may only speak during the Public Comment period.
- The presiding officer must recognize speakers.
- Speakers must limit their remarks to 3 minutes.
- All remarks must be addressed to the Board as a body and not to individual Board Members.
Trustee Kalogridis duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260016
Mayor Marsh requested two changes to the Village of Menands Procurement Policy, increasing the dollar limits according to bid documentation requirements to $2,500, $5,000, and over $5,000.
Trustee Harbour offered the following resolution and moved its adoption:
PROCUREMENT POLICY FOR THE VILLAGE OF MENANDS
1. Every purchase must be initially reviewed to determine whether it is a purchase contract or a public works contract. Once that determination is made, a good-faith effort will be made to decide whether or not it is known or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, considering past purchases and the competitive amount to be paid each year. The following items are not subject to competitive bidding according to Section 103 of the General Municipal Law; purchase contracts under $20,000 and public works contracts under $35,000; emergency purchases; certain municipal hospital purchases; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; and surplus and second-hand purchases from another governmental entity.
The decision that a purchase is not subject to competitive bidding will be documented in writing by the individual making the purchase. This documentation may include written or verbal quotes from vendors, a memo from the purchaser indicating how the decision was arrived at, a copy of the contract indicating the source that makes the item or service exempt, a memo from the purchaser detailing the circumstances that led to an emergency purchase, or any other written documentation that is appropriate.
2. All goods and services will be secured by the use of written requests for proposals, written quotations, verbal quotations, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided, except in the following circumstances: purchase contracts over $20,000 and public works contract over $35,000; goods purchased from agencies for the blind or severely handicapped according to Section 175-b of the State Finance Law; goods purchased from correctional institutions according to Section 186 of the Correction Law; purchases under State contracts according to Section 104 of the General Municipal Law; purchases under county contacts according to Section 103(3) of the General Municipal Law; or purchases according to subdivision 6 of this policy:
3. The following method of purchase will be used when required by this policy to achieve the highest savings:
Estimated Amount for Purchase Contract (Commodities, Equipment, or Goods)
Method
● $1 – $2,500 at the discretion of the Department Head (documented).
● $2,501 – $5,000 minimum, two verbal quotations.
● $5,001 + 3 Written/fax quotations or written requests for proposals.
Estimated Amount for Public Works Projects, Contracts
Method
● $1 – $5,000 at the discretion of the Department Head.
● $5,001 – $10,000 2 Verbal quotations (documented)
● $10,001 – $25,000 2 Written/fax quotations or written requests for proposals
● $25,001 > 3 Written/fax quotations or written requests for proposals
A good-faith effort shall be made to obtain the required number of proposals or quotations. If the purchaser is unable to obtain the required number of proposals or quotations, they will document the attempt made to obtain them. In no event shall the failure to obtain the proposals be a bar to the procurement.
4. Documentation is required for each action taken in connection with each procurement.
5. Documentation and an explanation are required whenever a contract is awarded to someone other than the lowest responsible offeror. This documentation will include an explanation of how the award will achieve savings or how the offer was not responsible. The purchaser shall decide that the offer is not responsible and may not be challenged under any circumstances.
6. According to General Municipal Law Section 104-b(2)(f), the procurement policy may contain circumstances when, or types of procurements for which, in the sole discretion of the governing body, the solicitation of alternative proposals or quotations will not be in the best interest of the municipality. In the following circumstances, it may not be in the best interests of the Village of Menands to solicit quotations or document the basis for not accepting the lowest bid:
a. Professional services or services requiring special or technical skill, training, or expertise. The individual or company must be chosen based on accountability, reliability, responsibility, skill, education and training, judgment, integrity, and moral worth. These qualifications are not necessarily found in the individual or company that offers the lowest price, and the nature of these services does not readily lend itself to competitive procurement procedures.
In determining whether a service fits into this category, the Board of Trustees shall take into consideration the following guidelines: (a) whether the services are subject to State licensing or testing requirements; (b) whether substantial formal education or training is a prerequisite to the performance of the services; and (c) whether the services require a personal relationship between the individual and municipal officials. Professional or technical services shall include but not be limited to the following: services of an attorney; services of a physician; technical services of an engineer engaged to prepare plans, maps, and estimates; securing insurance coverage and/or services of an insurance broker; services of a certified public accountant; investment management services; printing services involving extensive writing, editing or artwork; management of the municipally owned property; and computer software or programming services for customized programs, or services involved in substantial modification and customizing of pre-packaged software.
b. Emergency purchases pursuant to Section 103(4) of the General Municipal Law. Due to the nature of this exception, these goods or services must be purchased immediately, and seeking alternate proposals may threaten the life, health, safety, or welfare of the residents. This section does not preclude alternate proposals if time permits.
c. Purchases of surplus and second-hand goods from any source. If alternate proposals are required, the Village is precluded from purchasing surplus and second-hand goods at auctions or through specific advertised sources where the best prices are usually obtained. It is also challenging to compare prices of used goods, and a lower price may indicate an older product.
d. Goods or services under $2,500. The time and documentation required to purchase through this policy may be more costly than the item itself, and therefore would not be in the best interests of the taxpayer. Additionally, it is unlikely that such de minimis contracts would be awarded based on favoritism.
7. To ensure that this policy and budgets are being implemented, Village Department heads are required to meet with the Village treasurer at least quarterly.
8. The Village Board hereby adopts, by resolution, and according to GML 103(5) that for reasons of efficiency and economy, there is a need for standardization, and upon adoption of a resolution for a particular type or kind of equipment, material, or supplies, maybe not necessarily be awarded to the lowest responsible bidder.
9. Will be reviewed annually.
Trustee Lane duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260017
Trustee Lane offered the following resolution and moved its adoption:
A resolution authorizing payment in advance of audit for public utility services (i.e., electric, gas, water, sewer, and telephone services), postage, freight, express charges, and insurance as authorized by Village Law § 5-524.
Such claims shall be presented for audit at the next regular meeting. A resolution authorizing the Treasurer to approve and pay the claims for public utility services, postage, freight, and express charges, before the regular meeting at which they are presented for payment, shall be seconded by Trustee Harbour.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260018
Trustee Kalogridis made a motion to approve the Menands Fire Department to use the Fire Apparatus for the following events or Rain Dates:
• Santa Claus holiday detail in the Village
• Little League Parade
• Menands School Field Day
• Halloween Parade
• Memorial Day Parades
• Funeral Details with Mayor’s Approval
• Training Classes
• St. Patrick’s Day Parade
Trustee Harbour duly seconded the resolution.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Mayor Marsh requested the following Board liaison duties:
Trustee Neuman
BLDG DEPT/CODE ENFORCEMENT
MS-4 (Stormwater)
Mayor Marsh
POLICE DEPARTMENT
DPW
Trustee Kalogridis
FIRE DEPARTMENT
FIRE COMPANY
Trustee Lane
HISTORIAN
PARKS/BEAUTIFICATION
ENVIRONMENT
Trustee Harbour
YOUTH
SENIORS
SCHOOLS
The mayor stated that the following have been appointed to capacities:
Mayor Marsh & Trustee Lane ECONOMIC DEVELOPMENT
Briana Coughlin & PART TIME YOUTH PROGRAM
Elizabeth Schanz
REGULAR BOARD MEETING Time: 6:22 PM
Resolution Number: 260019
Trustee Harbour made a motion to approve the minutes of the June 16th, 2025, Board Meeting, seconded by Trustee Kalogridis.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting ABSTAINED
Mayor Marsh voting AYE
Resolution Number: 260020
Trustee Harbour made a motion to approve payment for the following, seconded by Trustee Kalogridis.
WARRANT #2X Enc.:
GENERAL totaling $ 79,610.70
WATER totaling $313,858.07
SEWER totaling $134,006.63
TOTALS $527,475.40
WARRANT #3:
GENERAL totaling $215,150.32
WATER totaling $ 2,642.40
SEWER totaling $ 3,300.00
TOTALS $221,092.72
WARRANT # 2X:
GENERAL totaling $ 1,367.92
PAYROLL #2: totaling $129,353.31
(06/13/25-6/26/25)
PAYROLL #2X: totaling $ 963.02
totaling $130,316.33
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Mayor Marsh led a discussion regarding the need for a resolution for the Brownfield Opportunity Areas Program grants through a State Assistance Contract. Discussion followed.
Resolution Number: 260021
Trustee Lane entered the following Resolution:
THAT THE VILLAGE OF MENANDS WILL SUBMIT AN APPLICATION FOR A BOA PLAN
WHEREAS,
The Village of Menands, New York, herein called the “Applicant”, after thorough consideration, has hereby determined that certain work, as described in its application and attachments, herein called the “Project”, is desirable; and
WHEREAS,
§970-r of the General Municipal Law authorizes State assistance to eligible parties for Brownfield Opportunity Areas Program grants by means of a State Assistance Contract (the contract); and
WHEREAS,
The Village of Menands, New York, deems it to be in the public interest and the best interest of the Village to enter into a contract with it.
NOW, THEREFORE, BE IT RESOLVED BY
The Menands Village Board
1. That Brian Marsh, Mayor of the Village, is the representative authorized to act on behalf of all applicants in all matters related to State assistance under §970-r of the General Municipal Law for the Project. The representative is also authorized to: sign and submit the application; execute the contract; request payment advances and reimbursements; redistribute contract reimbursements as necessary; submit Project documentation; and otherwise act on behalf of all applicants in all matters related to the Project and state assistance.
2. The Applicant intends to complete a BOA Plan or Plan for an approximate 500-acre area characterized by numerous vacant, underutilized, and potential brownfield sites in the Village of Menands, hereafter to be referred to as the Village of Menands Brownfield Opportunity Area.
3. That the Applicant requests funds for $200,000, representing no more than 90% of the total Project costs;
4. That the Applicant agrees that it will fund the Applicant’s minimum required 10% share of the Project;
5. That the Applicant agrees to complete the BOA Plan promptly and to seek official Designation of the Brownfield Opportunity Area by the Secretary of State upon completion of the BOA Plan; and
6. This authorization takes effect immediately.
CERTIFICATE OF RECORDING OFFICER
That the attached Resolution is a true and correct copy of the Resolution, as regularly adopted at
a legally convened meeting of the Village of Menands Board of Trustees duly held on the 7th day of July 2025; and further that such Resolution has been fully recorded in the Menands Village Office.
In witness whereof, I have hereunto set my hand this 8th day of July 2025.
________________________________
Donald Handerhan
________________________________
Village Clerk
Second by Trustee Harbour.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Resolution Number: 260022
Mayor Marsh led a discussion regarding the Police Command Staff contract, Council 82. The Mayor and the Village’s Labor Attorney, William Wallens, have agreed on the contract. Discussion followed.
After a discussion, Trustee Lane made a motion to approve the Police Command Staff Contract Council 82, seconded by Mayor Marsh.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
Mayor’s Report:
- Before the start of the July 21st, 2025, Board Meeting, there will be an update on the South End Water/Sewer Project.
- National Grid will begin gas line replacement on Wolfert Avenue next week.
- Concerts in the Park begin on July 8, 2025, and the Food Truck Festival starts on July 9, 2025. Community Night is scheduled for August 20, 2025. The rain location will be the Menands Market.
- The Village is working on repairs to the Menands Road sewer line with the Town of Colonie.
- The Village is working with the businesses on Simmons Lane regarding parking.
- On July 16, 2025, the Menands Market will host Squash Fest. The local farms will be donating squash, and the proceeds will be donated to Sacred Heart Food Pantry.
- LaBella is working on the lead water line services within the Village.
- The Village is working with the Albany County Health Insurance Co-op
- The City of Troy’s Annual Water Quality Report is available on the Village Website.
- Today was the last day of the Village Court. Mayor Marsh thanked Judges Flint, Becher, and Rowley for their service.
- After some minor renovations, the Village Board Meeting will be held in the Courtroom.
- Two businesses will expand within the Village. More information is coming.
- Court Clerk Susan Dube will be retiring on July 24, 2025. The Board thanked her for her years of service to the Village of Menands Court.
- The Restore NY Grant for Mid-City Plaza has been approved for payment.
Trustee Reports:
Trustee Lane:
- Gave an update on the Little River Grant.
- Asked if their CP Rail has been contacted regarding the flood on Menand Road. The Clerk advised that an email was sent today.
- The Village should look into the Bricks Grant.
Trustee Kalogridis:
- Asked about Menand Road RR crossing, the lights and bars were down with no train?
- Asked if the police could do something about cars parking on the sidewalks.
Trustee Neuman:
- The streetlights near Fleet Pride and across from Village One are not working. Asked if Colonie can be contacted to repair.
Harbour:
- The Senior Picnic was a success. Thanked the Seniors for inviting the Board.
- The Park Program started on Monday, July 7, 2025.
Clerk’s Report:
Thank everyone for their support regarding his wife having a stroke.
Resident Bill Garvey made the following comments:
- He is in support of the South End Water Sewer Project
- He thanked DPW for repairing the soap dispenser in the Men’s Room
- On 6/5 & 6/7 he found the bathrooms unlocked near the baseball field. He locked the doors.
- On 6/12 he found the lights on at the pavilion
- He is glad to hear that DPW will be hiring 3 summer help
- He is glad to hear that the Salt Shed is going to be replaced
- He observed broken glass on North Lyon Ave. and swept it up
- He observed a fire hydrant on Canal St. covered by weeds
- While on Brookside Ave observed potholes
- Would like to have term limits for all elected positions to 2 terms
- Donated 8 plastic containers to DPW
- Would like local law prohibiting fireworks
- Is there concern about the condition of 559 Broadway and if there are any tenants?
- There is a fire hydrant on Brookside covered by weeds
Resident Steve Boulet:
- Thanked the Village for the nice article regarding his son Jeff in the Menands Monthly.
- Enquired about the sidewalks that have ground down that are slippery when it rains.
Trustee Harbour made a motion to adjourn, seconded by, Trustee Lane.
ADOPTED:
Trustee Harbour voting AYE
Trustee Kalogridis voting AYE
Trustee Lane voting AYE
Trustee Neuman voting AYE
Mayor Marsh voting AYE
The meeting was duly adjourned at 6:56 P.M.
I, Donald Handerhan, Village Clerk for the Village of Menands, Do Hereby Certify that the foregoing is a true and correct report of all motions and resolutions enacted, and all other procedures had and taken by the Village of Menands Board of Trustees at the regular meeting held on July 7th, 2025.
__________________________
Donald Handerhan
Village Clerk